Travel Procedures

International Travel and Local Travel

Participant travel funded by the US Government must be in accordance with the Fly America Act. Federal Travel Regulations require that US carriers must be used for travel that is to be reimbursed from federal grants and contracts. This policy is called the Fly America Act.

AFA participants will travel as a group during the overseas phase of the program. At the end of the overseas phase, participants who want to stay longer in the Philippines or who want to travel to other places are required to pay the difference in airfare or local transportation cost.

Health and Accident Insurance

US/ED requires that participants be covered by health and accident insurance plans that are valid abroad as well as in this country.

This insurance should include Emergency Medical Evaluation as well as Repatriation of Remains coverage.

Neither US/ED nor the University of Hawai`i/AFA Program assumes any responsibility for any injury, accident, illness and loss of personal property, or other contingencies that may befall project participants during or as a result of their stay abroad.

Inoculations

For information on availability of medical services abroad and recommended shots (e.g. gamma globulin), project director and participants should follow US Embassy recommendations. Additional information on recommended shots may be obtained by calling the Center for Disease Controls International Travelers Hotline at (404) 332-4559 or from the website http://www.cdc.gov/.

Passport and Visas

Participants are responsible for obtaining their passports and the appropriate visas. The grant does not provide funds for passport and visa expenses.

Participant Information Required by the AFA Program Prior to Departure

Approximately five (5) weeks prior to the departure to the country of study, the participants must submit to the Project Director the following documents:

• Participant's name (as listed in passport)
• Home address
• Present employer (or name of institution/school/organization)
• Position title
• Email address
• Current phone number (up to departure date)